Employee computing accounts when you leave IU
On this page:
- Prepare
- If you are called to active military service
- If you return
- Archival and recovery of Exchange Online data
Prepare
- This information does not apply to official retirees.
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For a summary of different scenarios, see Overview of IU computing accounts when students, faculty, or staff leave IU.
As an Indiana University employee, your computing accounts remain active as long as you remain employed at any IU campus. When your employment at IU ends, UITS will disable access to IT resources, although you will retain limited access to One.IU.
If you also have former student or alumni status at IU, you may retain limited access to some student resources.
Be sure to back up all valuable data before your accounts expire. While your accounts are still active, you may want to collect your data from a variety of sources, such as:
- Departmental storage drives
- Canvas
- Email:
See how to access your Exchange email messages and transfer them to another email mailbox. Archival and recovery of Exchange data must be done within 30 days of an account becoming ineligible for Microsoft 365 licensing, or the data will be permanently lost. For more on account eligibility, see IU account types and eligibility.
- Google at IU: See details about your Google at IU account
- Microsoft 365 at IU: See details about your Microsoft 365 at IU account.
- Adobe:
To preserve personal Adobe assets you created while at IU, download and store them in a personal storage location. If any of your files are institutional data or may be needed by your colleagues, be sure to transfer them to an appropriate storage location before you leave. See Options for storing files at IU.
To continue using Adobe products that require a license after you leave IU, you must purchase your own retail license. You will receive an academic discount if you purchase your license before leaving the university.
Student, faculty, and staff accounts that have been disabled but not yet deleted may be eligible for temporary re-enabling to allow account owners to retrieve needed personal files or make final changes to their accounts. Account owners will be granted temporary access only once.
If you have questions or need help preserving your data, contact your campus Support Center.
If you are called to active military service
If you are unexpectedly called to active military service, you may be eligible for a military leave of absence, in which case you can retain your active Indiana University computing accounts.
For help requesting a military leave of absence, contact your campus Veteran Support Services or Office of the Registrar:
For more about military leave at IUB, see the Office of the Registrar's Reserves Called to Active Duty Policy.
If you return
If you return to active status with IU after your accounts have been disabled, your username and most of your accounts will be re-enabled upon your return. However, some data may have been purged while you were away (and, of course, any systems retired in your absence will be unavailable). If you have moved to a new position, but your accounts are disabled, contact the person who processes your employment records. If you are an academic appointee, you can also contact your campus Academic Affairs Office.
Archival and recovery of Exchange Online data
For assistance with accessing Exchange Online email messages and transferring them to another email mailbox, see Keep your Exchange account email messages and calendar appointments when leaving IU. Archival and recovery of Exchange data must be done within 30 days of an account becoming ineligible for Microsoft 365 licensing or the data will be permanently lost.
This is document baua in the Knowledge Base.
Last modified on 2023-10-12 14:53:06.