IU account types and eligibility

On this page:

Overview
Account types and attributes
Account eligibility

Overview

Note:

For accounts and services available to non-enrolled students, see IU account access chart for non-enrolled students.

The following describes the different types of accounts available to enrolled students, faculty, staff, and others associated with Indiana University, as well as the systems they can access.

Account types and attributes

Attributes	Personal account	Group account	Affiliate account	Conference	IU Guest account
General purpose	IU account for faculty, staff, students, ACNP employees, affiliates, and Purdue students and employees in Indianapolis; allows provisioning of other accounts	Sponsored account by faculty and staff to be used for departmental or shared use	Contractors and vendors, sponsored by faculty and staff, for longer-term use	Temporary account for computer use at IU, sponsored by faculty or staff.	Light credential used to provide guest authentication through the IU Login application code GUEST or ANY. An example would be for guest authentication to Canvas.
Default accounts	ADS (also see Your University account (formerly Network ID)				IU Login Guest Account
Has an IU email account	Exchange	Exchange	Exchange	No	No
Additional accounts	Computing accounts at IU	Computing accounts at IU	Computing accounts at IU	No	No
Bulk generation	No	No	No	Yes	No
Wireless and internet access	IU users: Wireless access to IU Secure or eduroam; wired access with registered MAC address Purdue students and employees: Network access via Purdue credentials only	No wireless access to IU Secure or eduroam; wired access with registered MAC address	Wireless access to IU Secure or eduroam; wired access with registered MAC address	Limited internet access (web browsing) to IU Secure or eduroam; IU Guest wireless is also available. Access to wired network in campus housing requires manual registration by the Support Center.	No wireless or wired internet access
Time limit	Must be active in SIS, HRMS, or Affiliate data feeds	None	Sponsor can request up to one year	Yes, established at time of request	None
Provisioning site	Create My First IU Account	Your Accounts	Manage your affiliates	Manage your conference accounts	Create IU Guest account
Main Knowledge Base document	Your University account (formerly Network ID) and Computing accounts at IU	About IU computing accounts for groups or departments	Sponsor a computing account for an IU affiliate	About sponsored accounts for conference participants at IU	About IU Guest accounts
Recommendations	All IU faculty, staff, students, affiliates, Purdue students and employees, and others need one of these accounts.	See About IU computing accounts for groups or departments.	Long-term contractor or vendor use; see Eligibility to Use Information Technology Resources (IT-03) .	See About sponsored accounts for conference participants at IU.	For those needing access to Canvas and One.IU

Account eligibility

Current IU students, faculty, and staff

System	Enrolled under-graduate student	Enrolled graduate student	Faculty	Staff	Part-time employee	Academic, non-paid (ACNP)	Group/ department
Access Management System (AMS)	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Adobe Creative Cloud	Yes See notes	Yes See notes	Yes	Yes	Yes	Yes	No
ADS	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Big Red 200	Faculty sponsorship required	Yes	Yes	Yes	Yes	Yes	Yes
BUY.IU	Approval required	Approval required	Yes	Yes	Yes	Approval required	No
Canvas	Yes	Yes	Yes	Yes	Yes	Yes	Activation required
Chrome River	Yes	Yes	Yes	Yes	Yes	Approval required	No
eduroam	Yes	Yes	Yes	Yes	Yes	Yes	No
Employee Center	No	No	Yes	Yes	Yes	No	No
ePTO	No	No	Yes	Yes See notes	No	No	No
Exchange (license type)	A5	A5	A5	A5	A5	A1	A1
Faculty Center	No	No	Yes	No	No	No	No
Google at IU	Yes	Yes	Yes	Yes	Yes	Yes	See notes
HRMS (Human Resources Management System)	No	No	Approval required	Approval required	Approval required	Approval required	No
IUanyWare	Yes	Yes	Yes	Yes	Yes	See notes	Yes
IUIE	Request access	Request access	Request access	Request access	Request access	Approval required	No
IUware	Yes	Yes	Yes	Yes	Yes	No	No
Kuali Coeus	No	No	Approval required	Approval required	Approval required	Approval required	No
Kuali Financial Systems (KFS)	No	No	Approval required	Approval required	Approval required	No	No
Kuali TIME	No	No	Yes	See notes	Yes	Approval required	No
Library-owned workstations	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Microsoft 365 (license type)	A5	A5	A5	A5	A5	A1	A1
One.IU	Yes	Yes	Yes	Yes	Yes	Yes	No
Quartz	Yes	Yes	Yes	Yes	Yes	Yes	Yes
RDC	Faculty sponsorship required	Yes	Yes	Faculty sponsorship required	Faculty sponsorship required	Yes	Faculty sponsorship required
SDA	Faculty sponsorship required	Yes	Yes	Yes	Faculty sponsorship required	Yes	Yes
Secure Share	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Slate	Yes	Yes	Yes	Yes	Faculty sponsorship required	Yes	Yes
STC-owned workstations	Yes	Yes	Yes	Yes	Yes	Yes	Yes
STC printing	Yes	Yes	Yes	Yes	Yes	Yes	No
Student Center	Yes	Yes	No	No	No	No	No
Top Hat	Yes	Yes	Yes	Yes	Yes	Yes	Yes
VPN	Yes	Yes	Yes	Yes	Yes	Yes	No
Zoom	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Zoom Health	Yes	Yes	Yes	Yes	Yes	Yes	Yes

All others

System	Affiliate	IU Guest account	IU Library Guest account	Retired faculty	Retired staff	Purdue student	Purdue employee
Access Management System (AMS)	Yes	No	No	Yes	Yes	Yes	Yes
Adobe Creative Cloud	Approval required	No	No	Retired emeriti faculty only	No	No	No
ADS	Yes	No	No	Yes	Yes	Yes	Yes
Big Red 200	Faculty/staff sponsorship required	No	No	See notes	See notes	No	No
BUY.IU	Approval required	No	No	No	No	No	No
Canvas	Yes	Yes	No	Yes	Yes	Yes	Yes
Chrome River	Approval required	No	No	No	No	No	No
eduroam	Yes	No	No	Yes	Yes	With Purdue Career Account credentials	With Purdue Career Account credentials
Employee Center	No	No	No	Yes	Yes	No	No
ePTO	No	No	No	No	No	No	No
Exchange (license type)	A1 See notes	None	None	See notes	A1	A1	A1
Faculty Center	No	No	No	No	No	No	No
Google at IU	Yes	No	No	Yes	Yes	No	No
HRMS (Human Resources Management System)	Approval required	No	No	No	No	No	No
IUanyWare	No	No	No	Yes	No	No	No
IUIE	Approval required	No	No	Request access	Request access	No	No
IUware	No	No	No	Yes	No	No	No
Kuali Coeus	Approval required	No	No	Approval required	Approval required	No	No
Kuali Financial Systems (KFS)	Approval required	No	No	See notes	See notes	No	No
Kuali TIME	Approval required	No	No	See notes	See notes	No	No
Library-owned workstations	Yes	No	Yes	No	No	Yes	Yes
Microsoft 365 (license type)	A1 See notes	A1	A1	See notes	A1	A1	A1
One.IU	Yes	Yes	No	Limited access	Limited access	Yes	Yes
Quartz	Yes	No	No	See notes	See notes	No	No
RDC	Faculty/staff sponsorship required	No	No	See notes	See notes	No	No
SDA	Faculty/staff sponsorship required	No	No	Yes	Yes	No	No
Secure Share	Yes	No	No	Yes	Yes	No	No
Slate	Yes	No	No	Yes	Yes	No	No
STC-owned workstations	Yes	No	No	Yes	Yes	Yes	Yes
STC printing	No	No	Yes	No	No	From STC computers only	From STC computers only
Student Center	No	No	No	No	No	No	No
Top Hat	Yes	No	No	No	No	No	No
VPN	Yes	No	No	Yes	Yes	No	Yes See notes
Zoom	Yes	No	No	Yes	Yes	No	No
Zoom Health	Yes	No	No	Yes	Yes	No	No

Notes

The following notes apply to the tables of account eligibility in the two preceding sections.

Adobe Creative Cloud:
- Only students with Currently Enrolled status may access Adobe Creative Cloud; Enrolled is not a qualifying status for Adobe Creative Cloud. For more information, contact your campus Support Center.
- Affiliates may be eligible to use Adobe Creative Cloud; for details, contact your campus Support Center.
- Retired emeriti faculty are eligible to use Adobe Creative Cloud. Retirees without emeriti status are ineligible.
BUY.IU: If someone who does not receive payroll payments needs access to BUY.IU, request access through the BUY.IU support form with the user's full name, user ID, department, and the reason for the access request.
ePTO: Specifically for staff who are exempt from overtime requirements and those who approve ePTO calendars.
Google at IU: Due to Google's Terms of Service, IU group accounts are not allowed to store data in Google at IU; see About Google at IU (Google Workspace for Education). However, group accounts may use Google at IU for use cases that don't involve storing data, such as Chromebook management or departmental use of Google Calendar. Group accounts are not provisioned in Google at IU by default; to request access for your group account, email edshelp@iu.edu.
HRMS (Human Resources Management System): Additional steps are required to get access; see How supervisors and Data Managers establish access to institutional data and applications for individuals.
IUanyWare: Those with ACNP status can access Desktops on IUanyWare. If you need access to additional applications, contact your campus Support Center for assistance.
IUIE: You'll need to request access to use the IUIE; see Request an IUIE account. If you are an affiliate, see Request an IUIE account for an affiliate.
Kuali Coeus: Additional steps are required to get access; see How supervisors and Data Managers establish access to institutional data and applications for individuals.
KFS (Kuali Financial Systems):
- Additional steps are required for faculty and staff to get access; see How supervisors and Data Managers establish access to institutional data and applications for individuals.
- Affiliates can be granted access on a case-by-case basis if approved by Office of the University Controller.
- Retirees who have no other active jobs at IU do not have access.
Kuali TIME: Specifically for staff who are eligible for overtime and those who approve timesheets.
Retirees who have active non-exempt/hourly positions (allowed for their type of retiree status) are allowed user access. Those who approve other hourly workers' hours (having a supervisor role/active position other than the retiree status) are allowed approver access.
Microsoft 365/Exchange licenses:
- Most IU affiliates are eligible for A1 licenses, but IU affiliates with Regenstrief Institute and IU Foundation are eligible for A5 licenses.
- Retired emeriti faculty members are eligible for Microsoft 365 A5 licenses; all other retired faculty members are eligible for A1 licenses.
- For differences between the licenses, see About A5 and A1 licenses in Microsoft 365 at IU.
Research systems: Retired faculty and staff continue to have access to research systems they had access to when employed.
VPN: Access to the IU VPN for Purdue employees is intended to be a temporary aid during the transition from IUPUI to Purdue University in Indianapolis, and may be discontinued in the future.