IU account types and eligibility
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Overview
The following describes the different types of accounts available to enrolled students, faculty, staff, and others associated with Indiana University, as well as the systems they can access.
Account types and abilities
| Personal account | Group account | Affiliate account | Conference | IU Guest account | |
|---|---|---|---|---|---|
| General purpose | IU account for faculty, staff, students, ACNP employees, and affiliates; allows provisioning of other accounts |
Sponsored account by faculty and staff to be used for departmental or shared use |
Contractors and vendors, sponsored by faculty and staff, for longer-term use |
Temporary account for computer use at IU, sponsored by faculty or staff. |
|
| Default accounts | ADS (also see Your University account (formerly Network ID) | IU Login Guest Account | |||
| Has an IU email account | Exchange | Exchange | Exchange | No | No |
| Additional accounts | Computing accounts at IU | Computing accounts at IU | Computing accounts at IU | No | No |
| Bulk generation | No | No | No | Yes | No |
| Wireless and internet access | Wireless access to IU Secure or eduroam; wired access with registered MAC address |
No wireless access to IU Secure or eduroam; wired access with registered MAC address |
Wireless access to IU Secure or eduroam; wired access with registered MAC address |
Limited internet access (web browsing) to IU Secure or eduroam; IU Guest wireless is also available. Access to wired network in campus housing requires manual registration by the Support Center. |
No wireless or wired internet access |
| Time limit | Must be active in SIS, HRMS, or Affiliate data feeds |
None | Sponsor can request up to one year |
Yes, established at time of request |
None |
| Provisioning site | Create My First IU Account | Your Accounts | Manage your affiliates | Manage your conference accounts | Create IU Guest account |
| Main Knowledge Base document | Your University account (formerly Network ID) and
Computing accounts at IU |
About IU computing accounts for groups or departments | Sponsor a computing account for an IU affiliate | About sponsored accounts for conference participants at IU | About IU Guest accounts |
| Recommendations | All IU faculty, staff, students, affiliates, and others will and must have one of these accounts. |
See About IU computing accounts for groups or departments. | Long-term contractor or vendor use; see
Eligibility to Use Information Technology Resources (IT-03)
. |
See About sponsored accounts for conference participants at IU. | For those needing access to Canvas and One.IU |
Account eligibility
| System | Enrolled under-graduate student |
Enrolled graduate student |
Faculty | Staff | Part-time employee |
Academic, non-paid (ACNP) |
Affiliate | Group/ department |
IU Guest account | IU Library Guest account |
Retired faculty | Retired staff |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
Authentication |
||||||||||||
| ADS | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ||
Access |
||||||||||||
| Access Management System (AMS) | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ||
| Adobe Creative Cloud | ✔Yes See notes |
✔Yes See notes |
✔Yes | ✔Yes | ✔Yes | ✔Yes | Approval required | |||||
| BUY.IU | Approval required | Approval required | ✔Yes | ✔Yes | ✔Yes | Approval required | Approval required | |||||
| Canvas | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | Activation required | ✔Yes | ✔Yes | ✔Yes | |
| ePTO | ✔Yes | ✔Yes See notes |
||||||||||
| Employee Center | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | |||||||
| Faculty Center | ✔Yes | |||||||||||
| Google at IU | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ||
HRMS (Human Resources Management System) |
Approval required | Approval required | Approval required | Approval required | Approval required | |||||||
| IU Chrome River | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | Approval required | Approval required | |||||
| IUIE | ✔ Request access |
✔ Request access |
✔ Request access |
✔ Request access |
✔ Request access |
Approval required | Approval required | ✔ Request access |
✔ Request access |
|||
| IUanyWare | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes See notes |
✔Yes | ✔Yes | ||||
| IUware | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ||||||
|
Microsoft 365 (A5 license) |
✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | Retired emeriti faculty only (others get A1) |
||||||
| Microsoft 365 (A1 license) |
✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | Retired faculty only (retired emeriti faculty get A5) |
✔Yes | |||||
| One.IU | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | Limited access | Limited access | ||
| Kuali Coeus | Approval required | Approval required | Approval required | Approval required | Approval required | Approval required | Approval required | |||||
| KFS (Kuali Financial Systems) | Approval required | Approval required | Approval required | Approval required | See notes | See notes | ||||||
| Kuali TIME | ✔Yes | ✔Yes See notes |
✔Yes | Approval required | Approval required | See notes | See notes | |||||
| Student Center | ✔Yes | ✔Yes | ||||||||||
| Top Hat | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ||||
| Zoom | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ||
| Zoom Health | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ||
| IU Exchange (A5 license) |
✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | Retired emeriti faculty only (others get A1) | ||||||
| IU Exchange (A1 license) |
✔Yes | ✔Yes | ✔Yes | Retired faculty only (retired emeriti faculty get A5) | ✔Yes | |||||||
Research |
||||||||||||
| Big Red 200 | Faculty sponsorship required | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | Faculty/staff sponsorship required | ✔Yes | See notes | See notes | ||
| Carbonate | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | See notes | See notes | ||
| Quartz | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | See notes | See notes | ||
| RDC | Faculty sponsorship required | ✔Yes | ✔Yes | Faculty sponsorship required | Faculty sponsorship required | ✔Yes | Faculty/staff sponsorship required | Faculty sponsorship required | See notes | See notes | ||
Storage |
||||||||||||
| SDA | Faculty sponsorship required | ✔Yes | ✔Yes | ✔Yes | Faculty sponsorship required | ✔Yes | Faculty/staff sponsorship required | ✔Yes | ✔Yes | ✔Yes | ||
| Secure Share | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ||
| Slate | ✔Yes | ✔Yes | ✔Yes | ✔Yes | Faculty sponsorship required | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ||
Other |
||||||||||||
| STC printing | ✔Yes | ✔Yes | ✔Yes | Fee required | Fee required | Fee required | Fee required | Fee required | Fee required | |||
Network |
||||||||||||
| eduroam | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | |||
| Library-owned workstations |
✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | |||
| STC-owned workstations |
✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ||
| VPN | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | ✔Yes | |||
Adobe Creative Cloud: Affiliates may be eligible to use Adobe Creative Cloud; for details, contact your campus Support Center.
Retired staff who have a valid use case may request an exception; contact your campus Support Center.
Only students with Currently Enrolled status may access Adobe Creative Cloud; Enrolled is not a qualifying status for Adobe Creative Cloud. For more information, contact your campus Support Center.
BUY.IU: If a user who does not receive payroll payments needs access to BUY.IU, access should be requested through the BUY.IU support form with the user's full name, user ID, department, and the reason for the access request.
ePTO: Specifically for staff who are overtime exempt and those who approve ePTO calendars.
HRMS (Human Resources Management System): Additional steps are required to get access; see How supervisors and Data Managers establish access to institutional data and applications for individuals.
IUanyWare: Those with ACNP status who have an ADS account can access Desktops on IUanyWare. If you need access to additional applications, contact your campus Support Center for assistance.
IUIE: You'll need to request access to use the IUIE; see Request an IUIE account. If you are an affiliate, see Request an IUIE account for an affiliate.
Microsoft 365 A1 license: As of January 16, 2021, retired faculty, retired staff, individuals with ACNP status, and most IU affiliates are eligible for A1 licenses, which provide 1 TB of OneDrive storage space and use of the web-based apps in Microsoft 365 at IU (but do not include access to desktop versions of Microsoft 365 for installation on personal computers). IU affiliates with Regenstrief Institute and IU Foundation are eligible for A5 licenses, which provide access to all features of IU Microsoft 365, including access to the desktop versions of Microsoft 365 for installation on personal computers. For more, see About A5 and A1 licenses in Microsoft 365 at IU.
Microsoft 365 A5 license: Retired emeriti faculty are eligible for Microsoft 365 A5 licenses, which include full use of Microsoft 365, including installation of desktop versions of Microsoft 365 for installation on personal computers.
KFS (Kuali Financial Systems): Additional steps are required for faculty and staff to get access; see How supervisors and Data Managers establish access to institutional data and applications for individuals.
Affiliates can be granted access on a case-by-case basis if approved by Office of the University Controller.
Retirees who have no other active jobs at IU do not have access.
Kuali Coeus: Additional steps are required to get access; see How supervisors and Data Managers establish access to institutional data and applications for individuals.
Kuali TIME: Specifically for staff who are overtime non-exempt and those who approve timesheets.
Retirees who have active non-exempt/hourly positions (allowed for their type of retiree status) are allowed user access. Those who approve other hourly workers' hours (having a supervisor role/active position other than the retiree status) are allowed approver access.
Exchange A1 license: As of January 16, 2021, IU affiliates, retired faculty and staff, and those with ACNP status are eligible for A1 licenses in Microsoft 365. A1 licenses provide web access to Exchange mail via Microsoft 365 at IU and a 50 GB mail storage allotment. For more, see About A5 and A1 licenses in Microsoft 365 at IU.
Exchange A5 license: Retired emeriti faculty are eligible for Exchange A5 licenses, which include full use of Exchange.
Research systems: Retired faculty and staff continue to have access to research systems they had access to when employed.
This is document auia in the Knowledge Base.
Last modified on 2023-09-15 13:03:40.