IU account eligibility chart

Note:
For accounts and services available to non-enrolled students, see IU account access chart for non-enrolled students.
System Enrolled
under-graduate
students
Enrolled
graduate
students
Faculty Staff Part-time
employees
Academic,
non-paid (ACNP)
Affiliates Groups/
departments
IU Guest
accounts
IUB Library
Guest accounts
Retired faculty Retired staff

Authentication
ADS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Access
Adobe Creative Cloud Yes Yes Yes Yes Yes Yes Approval required Yes Can request exception
BUY.IU Approval required Approval required Yes Yes Yes Approval required Approval required
Canvas Yes Yes Yes Yes Yes Yes Yes Activation required Yes Yes Yes
ePTO Yes Yes
See notes
Employee Center Yes Yes Yes Yes Yes
Faculty Center Yes
Google at IU (no Gmail) Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Google at IU (including Gmail) Yes Yes
HRMS (Human Resources Management System) Approval required Approval required Approval required Approval required Approval required
IU Chrome River Yes Yes Yes Yes Yes Approval required Approval required
IUIE
Request access

Request access

Request access

Request access

Request access
Approval required Approval required
Request access

Request access
IUanyWare Yes Yes Yes Yes Yes Yes
See notes
Yes Yes
IUware Yes Yes Yes Yes Yes Yes
Office 365 Yes Yes Yes Yes Yes Yes Yes (Until May 2021) Yes
One.IU Yes Yes Yes Yes Yes Yes Yes Yes Limited access Limited access
Kuali Coeus Approval required Approval required Approval required Approval required Approval required Approval required Approval required
KFS (Kuali Financial Systems) Approval required Approval required Approval required Approval required See notes See notes
Kuali TIME Yes Yes
See notes
Yes Approval required Approval required See notes See notes
Student Center Yes Yes
Top Hat Yes Yes Yes Yes Yes Yes Yes Yes
Zoom Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Zoom Health Approval required Approval required See notes

Email
IU Exchange Faculty/staff sponsorship required Yes Yes Yes Yes Yes Yes Yes Yes Yes

Research
Big Red 3 Yes Yes Yes Yes Yes Yes Yes Yes See notes See notes
Carbonate Yes Yes Yes Yes Yes Yes Yes Yes See notes See notes
Karst Yes Yes Yes Yes Yes Yes Yes Yes See notes See notes
RDC Faculty sponsorship required Yes Yes Faculty sponsorship required Faculty sponsorship required Yes Faculty/staff sponsorship required Faculty sponsorship required See notes See notes

Storage
Box Yes Yes Yes Yes Yes Yes Yes Approval required Yes Yes
SDA Faculty sponsorship required Yes Yes Yes Faculty sponsorship required Yes Faculty/staff sponsorship required Yes Yes Yes
Slashtmp Yes Yes Yes Yes Yes Yes Requires Support Center activation Upon request Upon request
Slate Yes Yes Yes Yes Faculty sponsorship required Yes Yes Yes Yes Yes

Other
STC printing Yes Yes Yes Fee required Fee required Fee required Fee required Fee required Fee required

Network
eduroam Yes Yes Yes Yes Yes Yes Yes Yes Yes
Library-owned
workstations
Yes Yes Yes Yes Only if library employee Yes Yes Yes Yes
STC-owned
workstations
Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
VPN Yes Yes Yes Yes Yes Yes Yes Yes Yes
Notes:

Adobe Creative Cloud: Affiliates may be eligible to use Adobe Creative Cloud; for details, contact your campus Support Center.

Retired staff who have a valid use case may request an exception; contact your campus Support Center.

Box: Group Box accounts require sponsorship by a faculty or full-time staff member; departmental accounts require activation by the UITS Support Center.

Important:

Box cloud storage will be retired at Indiana University in spring 2021. Migration of IU's Box data began in June 2020. For details about cloud storage options at IU, see Storage @ IU.

After your files are migrated from Box, the Box versions become read-only. Migrations will be finished by March 2021, and access to Box will be terminated in May 2021.

BUY.IU: If a user who does not receive payroll payments needs access to BUY.IU, access should be requested through the BUY.IU support form with the user's full name, user ID, department, and the reason for the access request.

ePTO: Specifically for staff who are overtime exempt and those who approve ePTO calendars.

HRMS (Human Resources Management System): Additional steps are required to get access; see How supervisors and Data Managers establish access to institutional data and applications for individuals.

IUanyWare: Those with ACNP status who have an ADS account can access Desktops on IUanyWare. If you need access to additional applications, contact your campus Support Center for assistance.

IUIE: You'll need to request access to use the IUIE; see Request an IUIE account. If you are an affiliate, see Request an IUIE account for an affiliate.

KFS (Kuali Financial Systems): Additional steps are required for faculty and staff to get access; see How supervisors and Data Managers establish access to institutional data and applications for individuals.

Affiliates can be granted access on a case-by-case basis if approved by Office of the University Controller.

Retirees who have no other active jobs at IU do not have access.

Kuali Coeus: Additional steps are required to get access; see How supervisors and Data Managers establish access to institutional data and applications for individuals.

Kuali TIME: Specifically for staff who are overtime non-exempt and those who approve timesheets.

Retirees who have active non-exempt/hourly positions (allowed for their type of retiree status) are allowed user access. Those who approve other hourly workers' hours (having a supervisor role/active position other than the retiree status) are allowed approver access.

Research systems: Retired faculty and staff continue to have access to research systems they had access to when employed.

Slashtmp: Retirees may request access; contact your campus Support Center.

Zoom Health: Enrolled IU undergraduate students and affiliates may be eligible for Zoom Health accounts; decisions will be made on a case-by-case basis. To request a Zoom Health account, complete the IU Zoom Health Account Transfer Request.

Retired faculty may have Zoom Health accounts only if their school or departmental Human Resources representatives submit eDocs via HRMS that reclassify them as Retired and Academic Non-Paid (ACNP). If the retired faculty cannot be reclassified, contact UITS Enterprise Decision Support Systems to request an exception.

This is document auia in the Knowledge Base.
Last modified on 2020-11-24 13:02:17.

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