Keep working from remote locations

At Indiana University, if you need to work from home or another remote location, consider the following technology issues in advance:

  • Computer equipment: Remote employees should use only IU-owned IT devices with an installed Endpoint Detection and Response (EDR) tool (such as CrowdStrike or Windows Defender for Endpoints, depending upon availability). If IU-owned IT devices are not available, you must exclusively use remote access tools such as Virtual Desktop Infrastructure (IUanyWare) or Remote Desktop. Ensure that any device used for IU activities has been reviewed by departmental IT support staff for compliance with Security of Information Technology Resources (IT-12).
  • VPN connection: Use of VPN is required when accessing any system that handles Critical or Restricted data.
  • Connectivity: Do you have a high-speed internet connection at home? Many high-speed solutions are offered in the area of most IU campuses, including cable, DSL, and fiber. Contact your local provider of choice for information about services, pricing, and estimated installation dates.
  • Security: Take proper security measures on your home computer before connecting to IU resources. Be sure to install all the updates for your operating system, and have an updated antivirus application installed and a firewall enabled. If you don't, your computer is at risk for being infected with a virus, worm, or other malware, which might prevent you from finishing your tasks.
  • Access: You will need your IU username and passphrase to access many IU resources (such as One.IU). Also, be sure you have what you need for Two-Step Login (Duo).
  • Email: You have multiple options for checking your work email, including using your default web browser or configuring a stand-alone email client. Select the best way for you to read your IU Exchange mail.
  • Applications: IU offers many university-licensed software packages for day-to-day work requirements. These software options are available virtually though IUanyWare, or you can download and install them directly from IUware.
  • Store files: Do you need to store and share files, particularly files containing Critical or Restricted data?
  • Videoconferencing: Use Zoom to connect remotely with an individual or a group. Zoom provides audio, video, and collaboration tools either via the web or through a standalone application on your computer or mobile phone.

    Zoom at IU offers several features and options that can help you maintain the integrity of your Zoom meeting or webinar. For tips to help secure your Zoom meeting and also help prevent Zoombombing (where uninvited users enter your Zoom meeting and use the screen share feature to display inappropriate content), see Prevent Zoombombing using Zoom privacy and security features.

    • You shouldn't record meetings that may involve critical data or FERPA-protected information (for example, advising sessions or individual discussions with students regarding their education records, including grades). Meetings involving FERPA-protected student information and Protected Health Information (PHI) should not be stored on the Zoom cloud service or on Kaltura. If you have a requirement to record a meeting that will involve FERPA or critical institutional information, consult with the appropriate Data Steward on storage and retention requirements.
    • If you plan to use Zoom to host meetings that involve any type HIPAA-regulated personal health information (PHI), whether or not the meetings are recorded, you must use a Zoom Health account.
  • Collaboration: All students, faculty, and staff can use Microsoft Teams to collaborate in a common space; see About Microsoft Teams at IU.

    UITS staff:

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Additional considerations for faculty or staff: If you need to use remote desktop, departmental servers or resources, or other services used by your department, you may need to speak to your local UITS support person for help replicating your workplace setup at home. If you don't know who your local UITS support person is, contact your campus Support Center.

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Last modified on 2024-04-15 16:43:05.